Engage with senior management on the implementation strategy for safeguarding minimum standards, including MSF Behavioural Commitments. Supervise and monitor all prevention activities, support the establishment of safe reporting channels, and promote a safe environment for staff, patients, and communities. Through this work, manage all Safeguarding/Behaviour Officers or Focal Points and coordinate prevention activities at project level, contributing to a positive change in MSF’s working culture in line with its values and principles. ### Collaboration at Mission Level **Internally:** Work closely with the HoM, Deputy HoM, and Project Coordinators to identify safeguarding and prevention needs across the mission and its projects. Collaborate with the HR Department and Field Coordination team, including Project Coordinators, Project Medical Referents, and other relevant staff, during project visits to plan, monitor, and follow up on all related activities.

Job Summary

• Recruiter: Médecins Sans Frontières (MSF)
• Degree: Bachelor's Degree
• Vacancies Number: 1
• Province: Kabul
• Gender: Both
• Experience:⁦ 2+ years
• Deadline: ⁦⁦⁦⁦9 Nov, 2026⁩

Key responsibilities of Visa Officer:

1. International Staff Visa Management: In conjunction with the Head of Movement, manage all entry visas, visa renewals, and exit visas required for the arrival and departure of International Mobile Staff (IMS).
2. Movement Coordination: Coordinate internal and international staff movements along with related administrative formalities, including passports, visa processing, and per diem administration across field projects and headquarters.
3. External Partner Liaison: Maintain active contact with external partners, immigration authorities, ministries, and international bodies to remain updated on entry regulations and work permit policies.
4. Transit Administration: Manage all administrative logistics for personnel transiting through the capital, including local transportation, orientation briefings, financial allowances, and accommodation arrangements.
5. Financial Administration: Prepare, verify, and process Salary Advances and Travel Allowances for transiting and moving personnel.
6. Documentation & Compliance: Maintain administrative filing systems in strict accordance with MSF standards and local Afghan legislation while ensuring the physical and digital security of legal documents.
7. Government & Ministry Tracking: Update and maintain internal tracking tools, official correspondence logs, and communication records with relevant ministries.
8. Visa Preparation & Verification: Prepare, compile, and follow up on all required administrative documentation for visa applications.
9. Legal Information Management: Collect and share updated legal and administrative guidelines regarding visa processes in Afghanistan and international transit countries.
10. Headquarters Communication: Keep the HQ support travel service continuously updated on ongoing visa applications and movement procedures.
11. Directory Maintenance: Maintain a comprehensive and current directory of key institutional contacts related to visa processing.
12. Incident Reporting: Provide regular updates to the direct line manager and report any administrative issues or transit delays promptly.
13. Briefing Schedule Management: Organize and coordinate briefing and debriefing schedules for arriving and departing International Mobile Staff.
14. Regional Visa Processing: Support regional visa application processes (such as Schengen, Iran, Pakistan, UAE, and others) for staff members attending international trainings.

Job Requirment

• Education: Bachelor degree in Business Administration, Management, or other closely related administrative fields (Essential).
• Work Experience:
  • Minimum of 2 years of previous relevant working experience with MSF or other Non Governmental Organizations (Desirable).
  • Previous professional experience with international NGOs in developing countries (Desirable).
• Language Proficiency:
  • Fluency in written and spoken English (Essential).
  • Fluency in local languages (Dari and Pashto) (Essential).
• Technical & Software Knowledge: Essential computer literacy, including proficiency in Microsoft Word, Excel, internet applications, and HR administration tools (such as Homere).
• Core Competencies:
  • Strong result orientation and attention to detail.
  • Demonstrated teamwork skills and collaborative attitude.
  • Operational flexibility and adaptability to changing priorities.
  • Strong organizational commitment and ethical integrity.
  • Excellent stress management skills in fast paced environments.

Submission Guideline

Interested and qualified candidates must complete the online application process to be considered for shortlisting.

• Apply Link: Online Application for VISA OFFICER KABUL – Fill out form

Guidelines:

Applicants must complete the online application survey thoroughly before the deadline.
Candidates who do not submit the survey will not be included in the shortlisting process.
Only shortlisted candidates meeting the essential requirements will be contacted for further testing and interviews.

Country

Afghanistan

City

Kabul

Submission Email

msf-afghanistan-recruitment@msf.org

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